Terms of Service

1. Club Rules

   1.1. The Sorority Club
   1.2. Club Objectives
   1.3. Club Management
   1.4. The Committee
   1.5. Applications for Membership
   1.6. Membership
   1.7. Proposing New Members
   1.8. Registration Fees and Membership Fees
   1.9. Sanctions
   1.10. Complaints Procedure
   1.11. Members Website
   1.12. Privacy and Security
   1.13. Liability
   1.14. Amendments and Interpretation

2. Acceptable Use Policy

3. Network and Other Abuse

4. Illegal Content

5. Spam or Unsolicited Commercial Email

6. Our Administrative Login and Management Software

7. Fair Usage of Shared, Burstable Resources

8. Account Cancellation

9. Disclaimer

10. Commercial Communications Submissions: Warranties

 

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Club Rules

The Sorority is an exclusive club for inspiring professional women. Our mission is to shape a visionary future for professional women. Celebrating style and femininity in business, The Sorority seeks to promote the formation of business, professional and social relationships; to cultivate networks and relationships in professional industries; to highlight the contribution of women in the professional community and to support inspiring professional women of the future.

 

The Sorority Club

1. The Sorority Club is a proprietary club (the “Club”) and the proprietor is The Sorority Ltd (the “Proprietor”) whose registered office is at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom (company number 06873825), a company limited by shares regulated by the laws of England and Wales and subject to the Companies Acts 1985 and 2006.
2. “THE SORORITY” is a UK registered trademark (the “Trade Mark”) and “The Sorority Wisdom” is the trade name of the Club magazine (the “Magazine”). The Proprietor has the exclusive right to use the Trade Mark and all trade names and all intellectual property of the Club.
3. The Proprietor has a website at www.thesorority.org (the “Website”) and www.thesororityhouse.org (the “Members Website”). The Proprietor owns all copyrights and other intellectual property rights in the Website, Members Website and their databases and the Magazine and in content posted by the Club on the Website.

 

Club Objectives

1. The Proprietor has established the Club as a private club for women who agree to join and be subject to these rules (the “Rules”) who shall be members.
2. The objectives of the Club are to develop, maintain and provide services and privileges to its members.

 

Club Management

1. The Proprietor shall be responsible for all actions and management of the Club and may delegate the management or any aspect thereof to its servants and agents as it deems fit, including powers and rights exercisable by the Club and its Committee under these Rules. Only the Proprietor and its director, servants and agents may bind the Club but they may not make any pledge on behalf of members.
2. The Proprietor may terminate any delegation, in whole or in part, at any time and assume direct responsibility for any Club or Committee function or determination and its decisions shall be final.

 

The Committee

1. The Committee shall comprise Club managers appointed by the Proprietor and Club members invited to join by the Proprietor from time to time.
2. The Proprietor delegates to the Committee and the Committee shall deal with; the activities of the Club, promoting the Club’s mission and objectives, Club membership and other business arising from the Club’s activities. The Committee cannot bind the Club or the Proprietor to third parties nor enter contracts or pledge their credit.
3. The Chair of the Committee will be appointed by the Proprietor.
4. The Committee may establish sub-committees as required to deal with matters such as discipline and membership and any other matters, and shall determine their terms of reference. Sub-committees may appoint their own Chair. References below to Committee meetings shall include sub-committee meetings.
5. If a Committee Member misses three consecutive meetings she will forfeit her place on the Committee.
6. The quorum for all Committee meetings shall be 4 Committee Members.
7. In determining attendance at Committee meetings, it is immaterial whether any two or more Committee Members attending are in the same place provided they are able to speak and vote.
8. Committee meetings will be held at such intervals as the Committee may decide. Meetings shall be called on 14 days written notice to Committee Members, however shorter periods of notice can be given if required. The notice shall give the date and time and the general nature of the business.
9. A resolution put to the vote of a meeting must be decided on a show of hands by Committee Members if attending in the same place or by the Chair calling the names of those present and making a record of their vote if not in the same place. Resolutions shall be passed by 50% of the Committee Members at the meeting. The Chair shall have a casting vote, in addition to her ordinary vote.
10. The Committee shall take minutes of their meetings however all matters dealing with membership are to be kept confidential by the Committee and the Club.
11. Non Members of a Committee may attend and speak at Committee meetings by invitation.

 

Applications for Membership

1. Eligibility for membership of the Club will be dependent on the prospective member being able to demonstrate a unique achievement as a business woman, entrepreneur, leader or pioneer together with a desire to promote the Club’s mission and objectives.
2. Prospective members must be eighteen years or older.
3. Club members in good standing may propose new members to the Club. Prospective members who have been proposed will then be invited to complete an application form.
4. Independent applications must be made by submitting a completed application form.
5. Upon receipt of a completed application form, an applicant will be added to the waiting list and their application will be considered at the next Committee meeting.
6. The Committee may request further information or a face to face meeting in order to determine an application.
7. Admission to membership shall be at the sole discretion of the Committee. In exercising its discretion, the Committee shall have regard to the furtherance of the good name and reputation of the Club.
8. No reason shall be given for refusal of any application at any stage and all information relating to an application shall be treated in strictest confidence by the Club and the Committee.
9. New members will receive a Club Insignia and Membership Pack.

 

Membership

1. There are three classes of membership of the Club: Honorary members, Founding members and general members. Admission to a class of membership is entirely at the discretion of the Committee and no reasons shall be given.
2. Every member binds herself to abide by the Rules. Members shall be entitled to the rights, privileges, and benefits of the relevant class of Club membership. Members have no liability to any third parties in connection with the Club or its activities. Members have no proprietary or other rights in the Club, Club assets and property and no authority to contract on its behalf.
3. All Club activities, events and information are private and confidential to members.
4. The benefits of general membership include:
   • Invitations to and admission to exclusive Club events (subject to event fees as determined from time to time).
   • Exclusive opportunities to participate in Club Projects.
   • Membership privileges with selected Club Partners (subject to Club or partner fees) on such terms as the Club may from time to time have agreed; such agreements being subject to termination or modification from time to time.
   • A personal profile for each member on the Member Website.
   • Members may communicate and receive information on the Member Website and send messages to other members subject to individual privacy settings and preferences.
5. Additional benefits for Honorary and Founding members, if any, shall be as advised to such members from time to time and shall be subject to amendment on notice from time to time at the Club’s discretion.
6. The duties of members are to pay the annual subscription membership fee (“Membership Fee”) and comply with the Rules, including the Code of Conduct and Acceptable Use Policy, which is incorporated by reference. Members must also inform the Club of any change of address and contact information including fax, telephone and email. It shall be the responsibility of members to keep their contact information current. Any notices required by the Rules to be given to members shall be given to the address furnished to the Club.
7. The duration of Club membership shall be annual and run from the day your personal account is activated on the Members Website on receipt of the Membership Fee, and shall expire 12 calendar months from that day (a Membership Year).
8. A formal register of members will be maintained by the Club at the registered office of the Proprietor.
9. Any member wishing to resign her membership may do so at any time by giving written notice to the Club. Refunds will be at the discretion of the Committee.

 

Proposing New Members

1. Members have the privilege of inviting new members to join the Club. Members can direct their nominations to complete an online application form on the Website and reference their support.
2. Members are welcome to invite guests interested in membership to their first Sorority event for an introductory experience and subsequent events will be subject to Sorority membership.

 

Registration Fees and Membership Fees

1. In consideration for the privileges and benefits of membership, the Club shall charge members an annual subscription Membership Fee for the Membership Year and it is an entire fee and shall be due and owing in full at the commencement of the Membership Year.
2. New members will be charged a one-off registration fee (“Registration Fee”) with the first Membership Fee payment.
3. The Club in its sole discretion reserves the right to amend or waive all or part of any Registration Fee or Membership Fee due from any member.
4. The amount of the Registration Fee and the Membership Fee will be determined annually by the Club.
5. The current Registration Fee is £500.00 plus VAT and the Membership Fee is £1100.00 plus VAT per annum payable on notification of membership acceptance. Payments may be made by transfer, cheque, or credit/debit card (fees apply) to The Sorority Ltd.
6. Membership is personal and non-transferable and members must not share their personal subscription with another person either by sharing the membership benefits, Card or Member Website access information.

 

Sanctions

1. Any member who behaves in a manner which falls below the Code of Conduct or Acceptable Use Policy may be asked to furnish an explanation to the Club.
2. Members may be warned, suspended or expelled from the Club, an event or activity, including access to the Members Website, for failure to pay Membership Fees, a breach of the letter and/or spirit of these Rules, including the Code of Conduct, or if the Club considers in its absolute discretion that the conduct of a member is contrary to the interests of the Club or the Club considers they are unfit to remain a member. The Club is not obliged to provide reasons for sanctions decisions, including expulsion, and any deliberations and other information on the same shall be in strict confidence.
3. Any member expelled, for whatsoever reason, shall forfeit all privileges and benefits of membership and all rights against the Club and shall not be entitled to a refund of any subscription monies paid prior to expulsion.

 

Complaints Procedure

1. Member’s complaints shall be made in writing to the Committee and the resolution of the complaint shall be at the sole discretion of the Club. There shall be a right of appeal to the Proprietor against either the finding or the sanction and the decision of the Proprietor shall be final and binding.

 

Members Website

1. By posting data on the Members Website or consenting to the same, members grant the Club a non-exclusive, transferable, royalty-free, worldwide licence to publish it as posted subject to their privacy settings and the right of any member at any time to request the Club cease to publish the same. This license ends when members delete their content or their membership subject to retention (but not further publication) for regulatory purposes as below.
2. The Club is not responsible for the actions, content, information, or data of members or third parties. The Club will immediately remove content on receipt of an Abuse Report and any Website content in breach of the Code of Conduct or Acceptable Use Policy should be reported immediately to the Club by email to AbuseReport@thesorority.org. The Club tries to keep the Members Website operational secure, bug-free, and safe, but members use it at their own risk and it is provided “as is” without any express or implied warranties including warranties of performance, quality merchantability, fitness for a particular purpose, and non-infringement. Third Party software or applications, if any, are provided strictly on third party terms.
3. The Website and Members Website may collect information about member computers, including IP addresses, operating systems and browser types, for system administration and performance maximisation. The Club may obtain information about Members Website use by a cookie file which is stored on the computer hard drives to help improve the Members Website and to deliver a better and more personalised service. They enable the Club to store information about member preferences, and allow it to customise the Members Website according to member’s interests and speed up searches.

 

Privacy and Security

1. How we collect and process your personal data and safeguard your privacy is governed by our Privacy Policy and which forms part of these Terms.

 

Liability

1. The Proprietor, its servants and/or agents, shall not be liable to any member or guest of a member for any loss, damage or injury suffered by them or their property howsoever caused save in respect of death or personal injury to a member or guest caused by the gross negligence of the Proprietor, its servants and/or agents. Any liability of the Club for any direct, indirect or consequential loss or damage of whatsoever nature suffered or incurred by any member of the Club is expressly excluded.

 

Amendments and Interpretation

1. The Rules shall be amended by displaying notification of the change for seven days on the Website. Any issues arising as to the interpretation of the Rules shall be referred to the Committee. These Rules are governed by English law and the English Courts will have exclusive jurisdiction over any claim arising from, under or in connection with the same.

Questions, comments, concerns and requests regarding these rules are welcomed and should be addressed to The Sorority Ltd of 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom. Email at info@thesorority.org

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Acceptable Use Policy

We reserve the right to make changes to this Acceptable Use Policy at any time, and any changes will be effective immediately upon posting to the Member Website. Members are responsible for regularly reviewing the Policy. Continued use of the Member Website following any changes shall constitute acceptance of the changes. This policy recognises the fundamental fact that no one owns or controls the Internet. We cannot monitor or control all the activities of our Members. We do not intend to actively screen, review, censor, edit or take responsibility for the activities or content of our Members. The Members assume all responsibility relating to their Internet activities including, but not limited to:

• Aspects of the Member’s business.
• Content and data provided by or through a Member for use with the Club services.
• Decisions about Member’s computer and communications systems needed to access the Services.
• Results obtained from using Club services.
• Compliance with all applicable laws and governmental regulations regarding Member’s business or use of Club services.
• Use of the Club services by Members as end users.
• Compliance with this Acceptable Use Policy by Members.

Activities conducted on the Internet are subject to many of the same laws and regulations applicable to the offline environment. Members must exercise a high degree of judgment and responsibility with respect to their use of the Club services, including the responsibility to comply with this Acceptable Use Policy. Members will violate this Policy when they or their affiliates engage in any of the following activities:

Network and Other Abuse

Using the Club network or other Club resources in any way that adversely affects other Members is strictly prohibited. This includes but is not limited to:

• Gaining or attempting to gain unauthorised access to Club servers or services. Such attempts include “Internet scamming” (tricking other people into releasing their personal information), password robbery, security hole scanning, port scanning, probing, monitoring or testing for system or network vulnerabilities.
• Introducing viruses, Trojan horses, trap doors, back doors, Easter eggs, worms, time bombs, packet bombs, cancel bots or other computer programming routines that are intended to damage, detrimentally interfere with, surreptitiously intercept or expropriate any system, data or personal information.
• Intentionally omitting, deleting, forging or misrepresenting transmission information, including headers, return addressing information and IP addresses. Using IP addresses which were not assigned to them or without the assignee’s permission.
• Maintaining an Open Email Relay/Open Data Relay or allowing any data to be sent through one’s server by an unrelated third party, including, but is not limited to, via open email gateways and open proxy servers.

 

Illegal Content

Membership accounts may be terminated that include content or which have links to content that:

• Is unlawful or is considered offensive by the web community. Promotes injury or physical harm against any group or individual.
• Promotes or teaches illegal activities.
• Exploits or depicts children in a negative/sexual way.
• Infringes on copyright, patents, trademarks, trade secrets, or other intellectual property including pirated computer programs, cracker utilities, warez and software serial numbers or registration codes.
• Violates any law, statute, ordinance or regulation governing the Member’s business or activities, including without limitation the laws and regulations governing export control, unfair competition, false advertising, consumer protection, issuance or sale of securities, trade in firearms, privacy, data transfer and telecommunications.

 

SPAM or Unsolicited Commercial Email

We have zero tolerance for the sending of SPAM or Unsolicited Commercial Email (UCE) over our network. Members cannot send UCE and cannot host sites or information advertised in UCE. Members are also responsible for the actions of their clients and must take all reasonable precautions to secure their servers and sites against SPAM exploits (e.g. open email relays and insecure cgi scripts). Violating our UCE or SPAM policy will result in penalties. Upon detection or notification of a violation of our UCE policy, we will initiate an immediate investigation. During this time, outgoing mail may be suspended from the offending ip address to prevent further violations. If a Member is found to be in violation of our UCE policy, we will impose penalties and/or, at its discretion, restrict or terminate the offending account and the Member’s access to our network. Repeated or serious violations may result in the immediate termination of the account. SPAM is a very serious matter. PLEASE DO NOT SPAM. EDUCATE YOUR CLIENTS and TAKE ALL PRECAUTIONS against SPAM EXPLOITS.

Our Administrative Login and Management Software

To facilitate network/server management, inventory and related activities, all our Servers include an administrative account and password and/or a daemon. All reasonable precautions are taken by us to maintain the security of these tools and the privacy of Member data. Members must not tamper, hinder, delete, or in any way change the functioning of these tools. To do so intentionally or otherwise is grounds for the immediate suspension of a Member’s account.

Fair Usage of Shared, Burstable Resources

For some shared resources we require that Members do not continuously use an unreasonable excess of those resources (using them in a burstable fashion is, of course, entirely acceptable). Examples of an excess might include continuously & actively using swap on Miniserver® VM rather than upgrading RAM, running software that uses all available CPU constantly (such as SETI@Home) or continuously using many times the base-allocation of unmetered bandwidth. In such circumstances we reserve the right, at our discretion, to request that the Member cease such activities or be forcibly upgraded to a more suitable package or, in the case of excess use of unmetered bandwidth, be moved to a metered bandwidth connection.

Account Cancellation

This Acceptable Use Policy (AUP) is not exhaustive. We have the right to refuse service to anyone at any time WITHOUT WARNING OR PRIOR NOTICE. No refunds of fees paid will be made if account termination is due to a violation of the Acceptable Use Policy as outlined above.

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Disclaimer

This Website and Member Website contains material (including but not limited to advertisements) submitted and created by members and third parties. All advertisements published on the site are subject to the warranties below. All member and third party material is published by The Sorority Ltd in good faith. The Sorority Ltd do not accept any responsibility for the accuracy of such material (nor is any warranty expressed or implied by publication) and The Sorority Ltd specifically disclaims and excludes all liability to any person (be they advertiser, reader or user or member) for any loss or damage of any nature whatsoever or however arising from any error, omission or inaccuracy in such material and The Sorority Ltd takes no responsibility for such material. In the event that you purchase or obtain any goods or services from another member or a third party then your acquisition of such goods or services will be in accordance with the third party’s terms and conditions and The Sorority Ltd will have no liability to you in respect of the same. This Website and Member Website also contains links to other websites which are not under the control of and are not maintained by The Sorority Ltd. The Sorority Ltd is not responsible for the content of those sites. The Sorority Ltd provides these links for your convenience only but does not necessarily endorse the material on these sites.

Commercial Communications Submissions: Warranties

The person submitting the material for dissemination (the Advertiser) warrants that in relation to a commercial communication, promotion or advertisement (the Advertisement) submitted to The Sorority Ltd:

1. the reproduction and/or publication of such Advertisement will not breach any legislation, regulation (governmental or otherwise) or contract or infringe or violate any copyright, trademark, or other personal or proprietary right of any person or render The Sorority Ltd liable to any proceedings whatsoever;
2. all advertising copy submitted to The Sorority Ltd is legal, decent, honest and truthful and complies with the British Code of Advertising Sales Promotion and Direct Marketing (the CAP Code) at http://copyadvice.org.uk/CAP-Code.aspx¹and all other relevant codes under the general supervision of the Advertising Standards Authority, OFCOM or any other applicable body; and
3. in relation to any financial promotion the Advertiser is, or the contents of the Advertisement have been approved by, an authorised person within the meaning of the Financial Services and Markets Act 2000 and related legislation including but not restricted to Financial Services and Markets 2000 (Financial Promotion) Order 2001 or that the Advertisement is otherwise permitted under that Act or related legislation.

The copyright for all purposes in all artwork, copy and other material which The Sorority Ltd or its agents or employees have originated or reworked shall vest in The Sorority Ltd. The Advertiser grants The Sorority Ltd a licence to reproduce all material not so vesting unless specifically agreed otherwise.

The Advertiser agrees to check the correctness of the Advertisement. Any complaint, whether about the Advertisement (and of each individual Advertisement if part of a series) or the details contained in the invoice or email confirmation of booking (as the case may be), must be raised with The Sorority Ltd within 7 days of publication.

The Advertiser will indemnify The Sorority Ltd and keep it indemnified against all claims, costs, proceedings, demands, losses, damages, expenses or liability whatsoever incurred by The Sorority Ltd arising directly or reasonably foreseeably as a result of any breach or non-performance by the Advertiser of any of the representations, warranties or other terms herein contained or implied by law.

All material contained in The Sorority Ltd site at www.thesorority.org and www.thesororityhouse.org is published in good faith, The Sorority Ltd does not in any circumstances accept responsibility for the accuracy or otherwise of any Advertisement or message published or its compliance with any legal or regulatory requirements (nor is any kind of warranty expressed or implied by such publication). The Sorority Ltd specifically disclaims all and any liability to the Advertiser, Advertisers, readers and users and members of any kind (other than death or personal injury caused by the Publisher’s negligence or breach of statutory duty) for loss or damage of any nature whatsoever and however arising, whether due to inaccuracy, error, omission or any other cause, and whether on the part of The Sorority Ltd or its employees or agents or any other person. Save in the case of death or personal injury caused by the Publisher’s negligence or breach of statutory duty, under no circumstances shall The Sorority Ltd be liable to the Advertiser or any other party for any special, incidental, indirect or consequential damages of any kind, including, without limitation, those resulting from loss of sales, loss of goodwill, loss of profits, whether or not The Sorority Ltd was advised of the possibility of such losses. In all other respects, The Sorority Ltd’s liability shall be limited to the placement of a new Advertisement.

¹If in doubt, please seek advice from the free copy service at http://copyadvice.org.uk/.

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Privacy Policy

1. Who is responsible for your data?

2. What is this Privacy Policy for?

3. Acceptance

4. What Personal Data may we collect?

5. Cookies

6. How Do We Use Your Data?

7. How Is Information Shared?

8. Security

9. Data Retention, Account Deactivation and Deletion

10. How Can You Exercise Your Rights Under The GDPR?

11. Keep Your Personal Data Updated

12. Changes To Our Privacy Policy

13. Contact Us

   

1. Who is responsible for your data?

The Sorority is a proprietary club (the “Club”) owned by The Sorority Ltd (the “Proprietor”) a company registered in England and Wales under the company number 06873825, and our registered address is 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom (“we” “us” and “our” being interpreted accordingly). We are the data controller of the personal data that we collect, and as such, control the ways personal data is collected and the purposes of which personal data is used.

 

2. What is this Privacy Policy for?

This Privacy Policy describes how the Club collects, stores and uses personal data and other private information from users of www.thesorority.org (the “Website”), users of www.thesororityhouse.org (the “Members Website”), membership applicants and members (“you” or “your” being interpreted accordingly). When we refer to ‘Personal Data’ in this Privacy Policy it means any information which could be used to identify you (or a third party whose personal data you provide us).

 

3. Acceptance

By visiting the Website, using its services including the Members Website, or submitting your personal data, you are accepting the terms of this Privacy Policy. If you do not agree to the terms of this Privacy Policy, please do not visit this Website, and do not otherwise use or submit personal data to this Website, or do not opt-in when this option is offered to you pursuant to the applicable laws.

 

4. What Personal Data may we collect?

Depending on how you use our services, we might collect the following personal data from you only when you voluntarily provide us with this information.

1. Your personal details including first name, last name, date of birth, e-mail address, phone number, mobile number, company name, current position in company, personal address, business address, and other details when submitting a membership application through the Website or by e-mail.
2. Personal details you choose to give when corresponding with us by phone, SMS, e-mail, in letters, on social media, or in person when attending a Sorority event.
3. More sensitive information about you and about your health (e.g. dietary requirements for event meals).
4. Information about you when you update your Members account (e.g. your city location and biography).
5. Your name and email when you purchase an event ticket.
6. Sales related information, such as date, products or services provided, place of purchase, product codes, amount, total of sales, VAT number, complaints, returns, refunds and other sales related information as allowed by applicable laws.
7. Data regarding your purchases from the Club (e.g. purchase history including date of the sale, quantity and price of the products purchased by you).
8. Personal information of third parties (e.g., a member nominee or an event guest). You should make sure that said third parties are informed and have authorised the use of their data as described in this Privacy Policy.

 

5. Cookies

The Website and Member Website use cookies to distinguish you from other users. TheWebsite and Member Website may collect information about your computer, including IP addresses, operating systems and browser types, for system administration and performance maximisation. The Club may obtain information about your Member Website use by a cookie file which is stored on the computer hard drives to help improve the Member Website and to deliver a better and more personalised service. They enable the Club to store information about member preferences, and allow it to customise the Member Website according to member’s interests and speed up searches.

 

6. How Do We Use Your Data?

We may use your personal data in the following ways:

1. To acknowledge, confirm and deal with your membership applications (and where necessary put you on our waiting list).
2. To manage, administer and process payment of Membership Fees.
3. To manage, administer and process purchase of Sorority products and post-sale services, e.g. administrative activities, accounting, communicating with you, including by e-mail, for any problem relating to the handling of the order or to subsequent requests relating to the order.
4. Where we are asked to deal with any resignations or terminations, and general club business in relation to members.
5. To arrange club events and invite members and their guests to events.
6. To provide members with information on the Club, other members, member offers and privileges by SMS, phone, e-mail and Constant Contact newsletter subscription.
7. To manage services to members and comply with legal and regulatory obligations.
8. To create your member profile on the Members Website which other members can access.
9. To contact you in connection with user/customer/member surveys and use any information you choose to submit in response.
10. To administer our Site and ensure that our Site is presented in the most effective manner for you and your computer/device.
11. For internal business/technical operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes and as part of our efforts to keep our Website secure.
12. We may use your personal for other purposes which you have consented to and we may combine personal data that you provide to us with other information we collect about you for the purposes set out in this Privacy Policy.

 

7. How Is Information Shared?

We may share your personal data with trusted third parties in the following situations:

1. We may make your personal data available to selected third parties to support our operations (for example, your first name, last name, and occupation for guest lists and dietary requirements to our event venue suppliers).
2. Our IT suppliers and contractors (e.g. data hosting providers or delivery partners) may need to have access to your personal information to provide IT support and enable us to provide membership services and other goods/services available on this Site or to members.
3. If we sell the business or its assets of the Club, in which case personal data will be one of the transferred assets.
4. If the Club is placed under a legal duty by a court order or arbitral order or by regulatory or professional requirements to professional bodies, authorized by statute to demand them or otherwise if required by law.
5. To protect us, our members or contractors against loss or damage. This may include (without limit) exchanging information with the police, courts or law enforcement organisations.

 

8. Security

Member data will be stored in the Club’s hard copy files and on its third party hosted dedicated servers in accordance with strict procedures and security features and accepted industry standards of security and protection. The data will not be transferred to or stored outside the European Economic Area (“EEA”) without your prior consent.

Where we have given you (or where you have chosen) a password or log-in which enables you to access certain restricted parts of our Website, you are responsible for doing everything you reasonably can to keep these details secret. We must not to share your password or log-in details with anyone else.

Transmission of information via the internet and storage at locations accessible from it can never be completely secure and the Club cannot absolutely guarantee the security of data transmitted to the Website which is at members’ risk.

 

9. Data Retention, Account Deactivation and Deletion

The Club will gather and process data only for the purposes stated. For legal and regulatory reasons, the Proprietor will retain a copy of data provided to it for one year, including data submitted to the Website. Following termination of membership, membership data will be retained for one year following termination. Any request to terminate consent can be sent to the Lisa Tse for the Proprietor at Gresham House, 24 Holborn Viaduct, London EC1A 2BN, United Kingdom. Email at info@thesorority.org.

 

10. How Can You Exercise Your Rights Under The GDPR?

Under the General Data Protection Regulation, you have the right to access, rectify and delete your personal data. Members have a right to access their information held by the Club by requesting the right of access in writing by post or email to info@thesorority.org. You also have the right to object to and restrict certain processing of your data. This includes:

1. The right to object to our processing of your data for direct marketing, which you can exercise by using the “unsubscribe” link in any email communication that we send you. We will then stop any further emails from that particular division. You can choose to resubscribe at any time by signing up for Sorority News on the Website.
2. The right to object to our processing of your data where we are performing a task in the public interest or pursuing our legitimate interests or those of a third party. You can exercise this right on Facebook and on Instagram.

 

11. Keep Your Personal Data Updated

We will try to ensure member data is accurate and current and will amend any inaccuracies on request to info@thesorority.org. We encourage you to regularly review and update your personal data on the Members Website. If you are a registered member you may access and edit some of your personal data through your user account settings on the Members Website, otherwise please send any amendment requests to info@thesorority.org. If you are a subscriber to our direct marketing, you may access and edit some of your personal data by using the “update profile” link in any email communication that we send you.

 

12. Changes To Our Privacy Policy

Any changes we may make to our Privacy Policy in the future will be posted on this page. Please check back frequently to see any updates or modifications.

 

13. Contact Us

Questions, comments or requests regarding this Privacy Policy should be addressed to info@thesorority.org or, by post, to our privacy officer at the above address.

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